Convention Coordinator
The position will probably pay around $34K to $36K and will be responsible for administrative work for the Marketing Group as well as ordering all product for our Conventions.
This person will NOT attend conventions as they are across Canada and some in the US but will order all product and ensure our exhibit booths, product material, products from Germany, Canada and possibly US get to the convention on time. Arrange for hotel reservations and transportation for attendees from We also have training labs that would need to be organized, relief reception and any other administrative duties requested by the marketing department. Please see below a brief description which duties are not limited to.
Accountability:
To aid in the efficiency of the Marketing department by performing general administrative duties and provide support as required.
Some Tasks (not limited to below):
¨ Aid in the coordination of Conventions, Courses, & Labs, maintaining Convention Schedules & Folders with all Convention information.
¨ Provide the relevant sales representative with basic list of equipment & literature needed for convention, course or lab.
¨ Request any inventory needed for Conventions, Courses & Labs is ordered from the Inventory Analyst in a timely manner, staying within the SOP guidelines.
¨ Coordinate shipping and delivery dates of equipment and literature needed with Shipping Department, staying within the SOP guidelines.
¨ Update Convention Sheets with Addresses and appropriate dates (Manager to provide Equipment list).
¨ Order Convention Services as directed/complete all required forms.
¨ Prepare summary sheets for each attendee at each convention.
¨ Place requests to for instruments as needed for Conventions, Courses, & Labs and for doctors to trial; maintain spreadsheets to track where instruments are at all times and ensure they are returned in a timely manner to Germany.
¨ Coordinate equipment to ensure that complete shipments are returned to Germany.
¨ Prepare Cheque Requests for conventions, courses & labs staying within budget set out by Company.
¨ Provide to Manager post-convention information and leads obtained from convention.
¨ Maintain appropriate literature in library to be used at Courses, Conventions, & Labs.
¨ Typing, editing and dispatching of correspondence.
¨ Execute special tasks/projects as required.
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